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The document could be written in Pages, LaTeX, troff, OmniGraffle-whatever program I use to produce the final output, it looks great.īut I can’t be responsible for writing all of our company documents. It worked back when I was using Linux, and it still works on the Mac. I, of course, have never had any trouble importing the header into any of the documents I produce.

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We have a header, in both PDF and EPS formats, that includes a logo and text. The most recent solution fixed a longstanding problem at work: getting a consistent “look” to company documents that are made by different people.

It’s been the perfect solution for several problems since I got it. I’m beginning to think I should have taking the advice of everyone in the Mac world and bought PDFpenPro long ago. See our article on recycling.Next post Previous post Document uniformity with PDFpen, AppleScript, and Automator Please dispose of your paper, optical discs and computer equipment appropriately. We recommend the Rexel Prostyle+ Shredder Confetti Cut Buy it now at Shredder Manufacturers (in the UK)

Options - do you need it to shred credit cards/optical discs too?.

Security - what shredding security standard does it adhere to?.

Capacity - how many sheets can it shred in one go?.

When looking to obtain a shredder you should note the following:

PDFPEN AUTOMATOR ACTIONS HOW TO

ars technica's How to build Mac OS X services with Automator and shell scripting.

PDFPEN AUTOMATOR ACTIONS SOFTWARE

Check the capabilities of the software you are going to use (before purchasing if necessary).

Optical Character Recognition (OCR) SoftwareĪs there may be lots of documents to scan, name, OCR, sort and organise you may want to automate some of these tasks. Therefore you might want to invest in software that can turn the text in an image into real text - this is called optical character recognition (OCR for short). In their basic form documents that are scanned in are simply images/pictures.

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Adobe Acrobat vXI(11) Pro Buy it now at.

Doo Doo (free - paid for advanced features+additional storage are available).

There is a variety of software available that will help you organise your digital documents.

Apple's included Image Capture application.

O Imaging Corporation ScanToPDF Mobile (£4.99) for iPhone.

O Imaging Corporation ScanToPDF Mobile FREE (free) for iPhone.

Burrotech Scan2PDF Mobile (£4.99) for iPhone.

Burrotech Scan2PDF Mobile Lite (free) for iPhone.

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NeatReceipts for Mac (part code = 00322).

Kodak ScanMate i940 Scanner for Mac (part code = i940M).

IRIScan Book software for iOS (works with Book Executive 3 scanner only).

IRIScan Book Executive 3 (part code = 457889).

Fujitsu ScanSnap Connect software for iOS.

Fujitsu ScanSnap iX500 for Mac (part code = PA03656-B001).

Fujitsu ScanSnap S1500m for Mac (part code = PA03586-B105).

legal documents such as birth/marriageĬonsider getting a proper document scanner rather than using a traditional flatbed scanner. After scanning decide which documents need to be shredded, which need to be recycled and which need to be kept safe e.g. Some digital document organisation software will create the filing structure for The folder structure on your computer before starting the scanning. Thus it is ideal to plan your filing system first and maybe even create Either that or scan similar documents together and put them in a well namedįolder for later sorting/organising. Always give each digital document a descriptive name immediately after it has been scanned so you don't forget what the scan is amongst everything else being scanned. Where possible sort the paperwork first and then start scanning the most and least Using the process above and with the technology in place you can get ready to start scanning. The paperless office is likely to require: In order to reduce incoming paper and reduce outgoing paper you need to get the right software and Creating A Paperless Office Article ID = 66Īrticle Title = Creating A Paperless OfficeĪrticle Last Updated = 27th February 2013Ī guide to creating a paperless office with your Mac and iOS device The Paperless Office